Diversicare Healthcare Services & Diversicare Therapy Services

Health Information Management Coordinator (LVN)

Job ID
Regular Full-Time
Location Name
Estates Nursing & Rehab Center
201 Sycamore School Road
US-TX-Fort Worth
Job Post Information* : External Company Name
Diversicare Therapy Services




Diversicare is a premier provider of post-acute healthcare services with a strong legacy of quality care. We strive to foster a culture of transparency, support, and innovation. Our Mission is toimprove every life we touch by providing exceptional healthcare and exceeding expectations . We are proud to provide work/life integration for our team members and offer a comprehensive benefits package.


Diversicare operates 76 centers in ten states primarily in the Midwest, Southeast and Southwest. As Diversicare team member, you will play an instrumental role in the care of our patients and residents, our most important responsibility. We are seeking compassionate team members to assist our patients and residents with activities of daily living. We are committed to providing a supportive and collaborative work environment for our team members. A qualified candidate is responsible for all key accountabilities in a manner that is reflective of Diversicare’s Mission and Core Values: Integrity, Excellence, Compassion, Teamwork, and Stewardship. If you are looking for an opportunity to make a difference in the lives of patients and residents you serve, Diversicare is the place for you.






The Health Information Management Coordinator is responsible for maintaining an accurate and complete active medical record. They also initiate and maintain all clinical record review audits for documentation improvement processes and purposes. The Coordinator educates team member on the Electronic Health Record. The HIMC assists in achieving compliance with all health information privacy-related regulations through planning, organization, implementing and maintaining processes related to awareness and understanding of the privacy practices and requirements set forth under state and federal law.




  1. Closely oversees and audits medical records for new admissions/readmissions and maintains the clinical record throughout the resident’s entire stay within the center.
  2. Oversees the transcription of physician’s orders for completeness and accuracy
  3. Communicates with the company IT Department and is the center representative regarding electronic equipment and/or repair need(s). 
  4. Provides education of team members on the Electronic Health Record upon hire and as needed.
  5. Active participant in center’s Quality Improvement Program Committee, Clinical Start Up, Daily Business Meetings, Care Management Meeting, and any other area which benefits from the findings of record review activities
  6. Audits records for omissions/discrepancies and initiates and participates in follow-up involving the relevant Department Head/Managers, Licensed Nurses and provides review results to center Administrator and Quality Improvement Process Committee for improvement opportunities as necessary
  7. Maintains electronic and hybrid clinical records for all patients/residents in an organized manner.
  8. Upholds the confidentiality of the patient/resident records to protect the sensitive information contained within.
  9. Managing and retrieving patient/resident records and release to authorized company personnel only.
  10. Reviews resident clinical records to verify established core data record set contains, at minimum, resident identifiable information, demographic information, diagnosis, treatment, and results of treatment.
  11. Maintains separate files for active, thinned and discharged resident hybrid records in an organized fashion, for security and ease of retrieval.
  12. Within 24 hours (or upon return from weekend, holidays or afterhours) of resident discharge or death, retrieves all records;  initiates the process of placing hybrid record files in order and reviews electronic and hybrid records for completeness; routes deficient findings to appropriate staff member with follow-up to ensure completeness of records; reports deficient findings to the center Administrator.
  13. Addresses requests for clinical records and submits to the Corporate Compliance department within a timely manner while maintaining records confidentiality.
  14. Oversight of storage and destruction of records, according to the Record Retention/Destruction processes, and maintains log of destroyed records.
  15. Participates in the center’s Denials Management processes and is actively involved in records review with retrieval of supporting documentation as necessary.
  16. Actively supports and participates in transitioning from hybrid health records to a fully integrated electronic medical records system.
  17. May be required to fulfil the job requirements of a direct care nurse as determined by the needs of the patients/residents and center.
  18. Other duties as assigned.


  1. An LPN/LVN is required as position involves transcription and auditing of accuracy of physician’s orders. A minimum of three years’ experience in Long Term Care or Post-Acute is desired. All team members who were employed in this position on or before August 23, 2018 are considered grandfathered in terms of education and experience and therefore are competent to perform their duties and responsibilities.
  2. Proficient in electronic health records and health information systems/applications.
  3. Must possess strong analytical skills with special attention to details.
  4. Ability to compile, interpret and utilize statistical and clinical data.
  5. Knowledgeable of legal aspects of documentation and medical terminology.
  6. Knowledgeable of regulatory and compliance practices, specific to state and federal requirements, related to health information.
  7. Knowledgeable of privacy and security regulations related to confidentiality, access, and release of information practices.
  8. Must possess basic working knowledge of International Classification of Diseases (ICD-10) coding processes and maintains skills related to future updated classification systems versions.
  9. Must have strong communication skills and work in a team-oriented fashion.
  10. Must be self-motivated and function independently within the scope of this position.
  11. Must be organized and proficient in daily task assignments.


Diversicare is committed to being an equal opportunity employer.  Diversicare does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex (including gender identity), national origin, age, or disability, sexual orientation, citizenship, marital status, veteran status, genetic information, or any other characteristic protected by law.


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